Privacy Policy - Stonington Country Club - Stonington

STONINGTON COUNTRY CLUB
PRIVACY POLICY
Effective Date: November 4, 2026
Stonington Country Club ("Club," "we," "our," or "us") respects the privacy of our members, guests, visitors, and individuals who use our website, mobile application, and other digital services.
This Privacy Policy explains how Stonington Country Club collects, uses, stores, protects, and shares personal information when individuals interact with the Club, including through the Jonas Club Premium App ("App"), our website, membership services, golf operations, dining facilities, events, and other Club-related services.
By accessing or using our website, App, or services, you acknowledge the practices described in this Privacy Policy.
1. INFORMATION WE COLLECT
We may collect personal information directly from members and guests, automatically through our digital platforms, or through authorized third-party service providers.
The information we collect may include:
Personal and Membership Information

Name, mailing address, email address, and telephone number.
Membership number, membership category, and account information.
Family member and authorized user information.
Member preferences and communication preferences.
Information provided when registering for Club activities, events, or services.

Financial and Transaction Information

Billing and payment information.
Club account activity and transaction history.
Purchases, reservations, and charges associated with Club services.

Payment card information may be processed by authorized third-party payment processors.
Website and App Usage Information

Features accessed and services used.
Time spent on the App or website.
Clicks, navigation patterns, and interaction data.
Crash reports, diagnostic information, and technical logs.

Device Information

Device type and model.
Operating system and version.
Unique device identifiers.
App version and technical performance information.

Location Information

GPS coordinates and other location information, when permission is granted.
Location-based interactions with Club facilities.
Date, time, and frequency of location-based events.

Additional information about location collection and geofencing is provided in Section 5.
2. HOW WE USE PERSONAL INFORMATION
Stonington Country Club may use collected information to:

Provide membership services and manage member accounts.
Facilitate golf reservations, tee times, tournaments, and other golf-related activities.
Manage dining reservations, event registrations, and Club activities.
Process payments and maintain member account records.
Provide updates regarding Club operations, events, and services.
Deliver personalized content, promotions, and member communications.
Respond to inquiries and provide customer support.
Improve our website, App, facilities, and member experience.
Maintain the security and integrity of our systems.
Detect and prevent fraud, unauthorized access, and other improper activities.
Comply with applicable legal and regulatory requirements.

3. MOBILE APPLICATION AND DEVICE PERMISSIONS
The Jonas Club Premium App may request access to certain features or functions of a member's mobile device to provide enhanced services.
Depending on the features being used, the App may request permission to access:
Location Services: To support geofencing, location-based notifications, and other location-related services.
Camera: To allow members to take or upload photographs or videos when supported by App features.
Microphone: To support audio recording or voice-related functionality, if available.
Biometric Authentication: To support device-enabled authentication and security features, such as fingerprint or facial recognition.
Members may manage or revoke these permissions through their device settings at any time. Disabling certain permissions may limit the availability or functionality of related App features.
The App does not necessarily access every device permission simply because the permission is available. Access depends on the feature being used and the permissions granted by the member.
4. THIRD-PARTY PLATFORMS AND INTEGRATIONS
Stonington Country Club may use third-party technology platforms and service providers to support Club operations and enhance the member experience.
These services may include, but are not limited to:

Jonas Club Software and Jonas Club Premium App.
CHO.
Gametime.
ForeTees.
Golf Genius.
Payment processing providers.
Email, communication, and notification services.
Other authorized Club management and technology platforms.

When members connect to or use integrated third-party services, certain information may be exchanged between the App and those providers to facilitate the requested functionality.
The information shared may include limited profile details, membership information, account identifiers, or other information necessary to provide the requested service.
Third-party providers maintain their own privacy policies and data practices. Stonington Country Club encourages members to review the applicable privacy policies of third-party services they use.
5. GEOFENCING AND LOCATION-BASED SERVICES
The Jonas Club Premium App may use geofencing technology to enhance the member experience and provide location-based services.
What Is Geofencing?
Geofencing uses GPS, Wi-Fi, Bluetooth, or other location technologies to establish virtual boundaries around designated geographic areas.
When a member enters or exits a designated area, the App may trigger certain notifications, features, or services.
Examples may include:

Notifications or promotions when arriving at the Club.
Location-based event reminders.
Enhanced arrival and check-in experiences.
Location-related service enhancements.
Other Club communications based on geographic proximity.

How We Use Location Information
If a member enables location services, Stonington Country Club may use location information to:

Trigger notifications or actions when a member enters or exits designated geofenced areas.
Provide relevant information and services based on a member's location.
Improve the functionality and relevance of the App.
Analyze aggregated location trends to improve Club operations.
Support certain background location services, where enabled and permitted by the member's device.

What Location Information May Be Collected?
Depending on the member's device settings and App functionality, location information may include:

Precise GPS coordinates when a member is near or within a designated geofenced area.
The date and time a member enters or exits a designated area.
The frequency of visits to designated areas.
Other location-related information necessary to support the requested functionality.

Member Control and Consent
Location services are optional. Members may enable, limit, or disable location permissions through their mobile device settings.
Members may also manage notification preferences through their device or App settings, where available.
Disabling location permissions may prevent certain geofencing features, location-based notifications, or related services from functioning.
Sharing of Location Information
Stonington Country Club generally uses location information for the purpose of providing and improving location-based services.
We do not sell members' precise location information.
Location information may be disclosed when reasonably necessary to:

Provide location-based services through authorized technology providers.
Fulfill a member's requested service.
Meet applicable legal requirements.
Address legitimate safety or security concerns.
Generate aggregated or de-identified operational reports, such as identifying congestion patterns to improve staffing and service.

Where location information is shared with service providers, we seek to limit its use to the services they are authorized to perform.
Protection and Retention of Location Information
We take reasonable measures to protect location information through appropriate security practices, which may include encryption and access controls.
Location information is retained only for as long as reasonably necessary to support the relevant App functionality, operational purposes, or applicable legal obligations, and is deleted or de-identified when no longer needed, subject to applicable requirements.
6. COOKIES AND WEBSITE TECHNOLOGIES
Our website may use cookies, pixels, analytics tools, and similar technologies to improve website functionality and understand how visitors interact with our digital services.
These technologies may collect information such as:

Browser type and version.
Website pages visited.
Time spent on the website.
Referral sources.
Device and technical information.

Members and website visitors may be able to manage cookie preferences through their browser settings. Disabling certain cookies may affect website functionality.
7. HOW WE SHARE PERSONAL INFORMATION
Stonington Country Club does not sell members' personal information in exchange for monetary compensation.
We may share personal information with the following categories of recipients when reasonably necessary:
Authorized Service Providers: Companies providing technology, payment processing, communications, website hosting, data storage, analytics, and Club management services.
Business and Operational Partners: Third parties that support Club activities, events, tournaments, and services requested by members.
Legal and Regulatory Authorities: When disclosure is required by law, legal process, or applicable regulatory obligations.
Safety and Security: When reasonably necessary to protect the rights, property, safety, or security of the Club, its members, employees, guests, or others.
We seek to ensure that third parties receiving personal information are subject to appropriate confidentiality and data protection obligations.
8. DATA SECURITY
Stonington Country Club takes reasonable administrative, technical, and physical measures designed to protect personal information from unauthorized access, disclosure, alteration, loss, or misuse.
These measures may include:

Secure data storage and transmission.
Encryption where appropriate.
Restricted access to personal information.
Password protection and authentication controls.
Use of authorized technology and payment providers.
Monitoring and security procedures designed to protect Club systems.

Although we make reasonable efforts to protect personal information, no method of electronic transmission or storage is completely secure. Accordingly, we cannot guarantee absolute security.
Members are encouraged to protect their login credentials and notify the Club if they suspect unauthorized access to their account.
9. DATA RETENTION
Stonington Country Club retains personal information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, including:

Maintaining membership and account records.
Providing Club services.
Processing financial transactions.
Meeting legal, tax, and regulatory obligations.
Resolving disputes.
Enforcing Club policies and agreements.
Maintaining appropriate business and operational records.

When information is no longer required, we will take reasonable steps to securely delete, destroy, or de-identify it, as appropriate and consistent with applicable law.
10. MEMBER PRIVACY RIGHTS AND CHOICES
Members may have certain rights regarding their personal information under applicable state and federal privacy laws.
Depending on applicable law, these rights may include:

Requesting access to personal information maintained by the Club.
Requesting correction of inaccurate personal information.
Requesting deletion of certain personal information.
Withdrawing consent for optional location-based services.
Managing marketing and promotional communication preferences.
Requesting information about certain categories of personal information shared with third parties.

Members may exercise applicable rights by contacting the Club using the information provided in Section 14.
Certain information may need to be retained to comply with legal obligations, maintain membership records, complete transactions, or resolve disputes.
11. MARKETING AND COMMUNICATIONS
Stonington Country Club may use member contact information to communicate important Club information, including:

Club announcements and operational updates.
Upcoming events and activities.
Golf, dining, and recreational opportunities.
Member promotions and special offers.
Membership-related notices.
Other information relevant to the member experience.

Members may opt out of promotional emails by using the unsubscribe instructions included in those communications, where available.
Please note that members may continue to receive necessary administrative communications, including billing statements, membership notices, security alerts, and important Club updates.
12. CHILDREN'S PRIVACY
Stonington Country Club's digital services are primarily intended for members, adult guests, and authorized users.
The Club does not knowingly collect personal information directly from children through its website or App without appropriate authorization or consent where required by applicable law.
Information relating to minor family members may be provided by a parent or legal guardian when necessary to administer family memberships, Club activities, or other authorized services.
13. CHANGES TO THIS PRIVACY POLICY
Stonington Country Club reserves the right to update or modify this Privacy Policy periodically to reflect changes in our operations, technology, services, or applicable laws.
Any revisions will be posted on the Club's website or made available through the App, as appropriate.
The effective date at the beginning of this policy will indicate when the most recent version was adopted.
Members are encouraged to review this Privacy Policy periodically.
14. CONTACT INFORMATION
Questions, concerns, or requests regarding this Privacy Policy or the handling of personal information may be directed to:
Stonington Country Club
Stonington, Connecticut
Privacy and Member Information Inquiries
Email: [email protected]
Website: www.stoningtoncountryclub.com
Members may also contact the Club's administration office for assistance with privacy requests, App permissions, or membership information.

This Privacy Policy is intended to explain Stonington Country Club's general privacy practices regarding its website, mobile application, membership services, and related operations. It should be read in conjunction with applicable membership agreements and third-party service provider policies.